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Tips For Securing Your Business’s Data

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More and more businesses are conducting activities online, making them gatekeepers of virtual assets. When you stop to think about the amount and types of information you store on your servers and computers, you may realise that there is a wealth of personal and sensitive data that must be be kept safe.

In the age of the internet, compromised data is a very real threat and it is vital that businesses protect their information and the information of their customers at all costs. Here are a few tips and things to consider when thinking about ways to protect this information.

Set up a firewall

A firewall is a software or a hardware based network that aims to control the network traffic (both incoming and outgoing) that passes through it. It effectively acts as a protective barrier between your own trusted network and the internet (which is considered to be an untrusted network). A firewall therefore allows you restrict inbound and outbound access to and from your network based on a set of rules or filters that you deem appropriate.

Bulletproof your passwords

Passwords are much easier to crack than we might think, so it’s important that you set and enforce complex passwords, even for your employees. The longer the password the better and incorporating letters, numbers and special characters usually works well. Avoiding common words and obvious combinations such as birthdays will make it harder for anyone to guess.

It’s not worth the risk of potentially compromising your entire business’ security by setting simple or short passwords. It is also a good idea to change all passwords on a regular basis.

Protect against viruses

Computer viruses can attack the core of your databases and compromise large amounts of data stored on your network. It is therefore important to ensure that you have adequate and updated protection against viruses by way of an anti-virus software package.

Update your software

Software providers release regular updates and patches to their software to fix bugs and security flaws that may be identified between releases, so it’s important that you run regular software updates and ideally set up automatic software updates. This is also particularly important for anti-virus software.

Back up your data

Determining what data needs to be backed up is the first step in a solid backup plan. Make sure you know what information is required and ensure it is being backed up on a regular basis. Simply backing up to a hard drive is not enough of an insurance policy so make sure that you also have additional backups that are also stored off site. Cloud based backup systems are also becoming popular but these also have inherent risks as data is transmitted over the internet. A variety of approaches will ensure you have sufficiently diversified backup options, should the worst happen.

User permissions

Allocating appropriate permissions to all of the users on your network is an important step in maintaining and protecting your data. For example, assigning administrative rights to all users is a very risky approach as anybody could access data and even inadvertently make changes or deletions.

Conduct an audit of all users and determine what level of access they need to do their job. This will help prevent any security breaches and allow easier monitoring of accounts, especially if an issue does arise.

The protection of data that belongs to your business and to your customers should be a priority. A combination of methods to secure your information is the best approach and it is crucial to be vigilant when it comes to monitoring your network security.

To work out the best solution for your business
speak to one of our account managers on

(03) 8317 4055

or request a quote online

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